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At Ai4 2025 in Las Vegas, Jublia CEO Kuan Yan Tan took us behind the scenes to show how curated meetings come to life onsite. While attendees experienced seamless networking, what happened in the background was a well-orchestrated effort powered by technology and people.
The video highlights these key moments:
Every curated meeting program starts with careful preparation. Before doors open, meeting lounges are set, seats arranged, and systems checked — ensuring that the stage is ready for meaningful connections.
When attendees arrive, the first point of contact is check-in. Having staff assigned to each lounge ensures every meeting starts on time, without confusion or delay. Technology facilitates, but human support ensures smooth execution.
Behind the scenes, real-time dashboards allow onsite staff to control check-ins and give organizers visibility into meeting attendance. This makes it easy to identify who has arrived, who hasn’t, and which meetings need quick follow-up — keeping the program running like clockwork.
When meetings wrap up, things can get hectic. To keep transitions smooth, attendees receive reminders before the next session begins, avoiding chaos and maintaining flow between timeslots.
The work doesn’t stop when the meeting ends. With Meeting Fulfillment Analytics, organizers can verify whether connections happened and measure ROI with confidence. It’s not just about hosting meetings — it’s about proving their impact.
Curated meetings may look effortless on the outside, but they’re the result of careful planning, coordination, and the right tech behind the scenes. Get a glimpse of what it really takes to keep curated meetings running smoothly onsite.
Watch the full video — and if you’re curious how Jublia can power the same success for your event, schedule a demo today!
Behind the Scenes: The Secret to Running Curated Meetings at Ai4 2025Shaping meaningful face-to-face meetings at one of the leading AI gatherings in North America
Jublia’s AI Journey: Innovating Events for Today and TomorrowAn in-depth interview with our CTO, Chinab Chugh
Elevate Your Trade Show Experience: Strategic Networking TipsHow digital tools take the networking game to the next level
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